Recover Damaged Mail and Data in Microsoft Outlook

Posted on October 29, 2009 by admin

Microsoft Outlook is the de-facto standard for office communication. A typical office employee’s entire workflow consists of tasks, contacts, and email exchange in Microsoft Outlook. But what happens if one day a system crash happens, or a hard drive fails, or some malware targets and corrupts your Outlook data? Does this mean the end of the day for your entire office?

Are you betting on the chance that corruption is unlikely to happen? Consider the following. In a typical office environment, Outlook PST and OST files that contain all email, tasks, appointments and contacts are the files accessed most frequently. Computers read and write to these files all the time during the working day, except for the lunch break. If there is one file that is likely to be damaged or corrupted during a power outage, that would be an Outlook storage container. If Windows crashes at the moment Outlook was accessing a PST or OST file, the corruption will occur almost inevitably. If that happens, Microsoft Outlook will not be able to access that data, and it will report a corrupt database.

Modern hard drives are made to barely survive through the warranty period. Chances of hard drive failure increase exponentially after about 3 years of use. Don’t let a hard drive failure to get you unprepared!

Power outages, black-outs and brown-outs are becoming all too common. A UPS can save you from power outages, firewalls can protect against viruses and malware, and regular backups will get you back on track if the unpredictable happens. But what if the backup is a few days old, and you’re in the middle of something important? What if you cannot afford to lose several days of work? Consider repairing the corrupt Outlook database to save you days of work!

Outlook has a built-in recovery mechanism. If Outlook detects corruption in a PST or OST file, it rejects the file automatically, not allowing you to continue your work.

Microsoft provides another level of recovery in the form of a special Inbox Repair Tool to recover corrupt databases called ScanPST.exe. It claims to recover corrupt Offline Folders (*.ost) and Personal Folders (*.pst). Unfortunately, this level of data recovery can only cope with small problems, and frequently fails if more serious damage is done to the database. Even worse, sometimes its recovery attempt produces files even more damaged than the originals. Microsoft warns that using that tool can result in data loss.

If everything else fails, refer to a third-party solution such as Recovery ToolBox for Outlook (download) http://www.recoverytoolbox.com/outlook.html. The product maximizes your chances of successful data recovery of your mailbox files with all email folders, tasks, appointments, contacts and any other data stored in the PST and OST files. Unlike many similar tools, Recovery ToolBox for Outlook can repair PST and OST files that are seriously damaged, and can even deal with the harsh consequences of running Microsoft ScanPST.

Recovery ToolBox for Outlook allows you to access PST and OST files directly, bypassing Microsoft Outlook completely. It implements its own algorithm of accessing Microsoft proprietary formats and optionally converting data into a set of regular .eml files. The toolbox is not limited to just data recovery, allowing you to convert your *.pst and *.ost files into a set of *.eml and *.vcf files, or convert *.ost files into *.pst format.

Download your copy from http://www.recoverytoolbox.com/outlook.html and keep it installed on all PCs in your office and at home to be able to get back to work instantly in case of an unpredictable event!

Indendent software company – ISV

Microsoft CRM 4.0 Generic Customization, Data Conversion, Integration Overview

Posted on October 23, 2009 by admin

Microsoft CRM, also referred as Microsoft Dynamics CRM has for now pretty long career path since 1999. So far MS CRM proved to be excellent solution for companies with the offices located in various business metros and needing web based coordination. MS CRM is MS Internet Explorer application, which could give your access to your customers, leads, prospects, services. It also opens good connection to Great Plains Microsoft Dynamics GP in the form of integration. In short future we also expect Microsoft to integrate CRM with other leading ERP applications, such as Axapta

1. ISV extensions pool for MS CRM. Before you go to implement your company custom solution, you should probably check if the product is available from third party ISV vendor for Microsoft Dynamics CRM

2. Generic CRM custom development and programming. Microsoft CRM implementation model allows web customization publishing and remote support, meaning such technologies as VPN, remote desktop connection, web sessions, this means, that if you can not find talent to modify your CRM around the corner or across the street, not a big problem, try Nationwide talent search

3. MS CRM Integration with SAP Business One. This is now becoming classical integrating routine. SAP B1 has SB1 SDK, which enables MS Visual Studio C# or VB developer to manipulate SB1 business objects, such as Sales Order or Invoice

4. CRM Integration with legacy systems, such as Lotus Notes Domino. Lotus to some extent is ODBC compliant DB platform, and Microsoft SQL Server is very robust to treat IBM Lotus as ODBC linked server to give you initial hint

5. MS CRM implementation 2 pennies advice. Microsoft Dynamics CRM is often picked by Microsoft oriented companies, where they are comfortable to support such technologies, as Exchange, IIS, SQL Server, Active Directory, BizTalk, Message Queue. Considering said above means that MS CRM is often self implemented in its technical and installation component, leaving really something like really black side of the moon integration side to external consultants

6. Data Massage and initial conversion. Implementing MS CRM is often about switching from your existing contact management system, such as ACT!, Gold Mine and similar. Data conversion in the form of initial master records import and balances could be done by various tools, such as Scribe or native MS CRM integration utility

7. Microsoft CRM SDK Programming. This is the only right way to do CRM customizations at this time, and we strictly discourage you from doing direct SQL Server update statements. If you can succeed your customization to work, more likely it will be erased by MS CRM version upgrade logic and scripts

8. eCommerce scenarios and MS CRM. This is where we expect such new technologies as eConnect, XML web services to be considered first. CRM can certainly enable some gateways, however it requires technology familiarity.

Alba Spectrum Group, http://www.albaspectrum.com help@albaspectrum.com 1-866-528-0577, serving Microsoft Dynamics community since its introduction in 2005, in Great Plains implementation business since 1994. We serve customization customers nationwide, local service: Dynamics: Chicago, Houston, SAP Business One: Atlanta. We have regional consultants in the following states: California, Florida, South Carolina, Wisconsin, Rhode Island, Michigan

It Security Policies Can Cause Network Data Breaches

Posted on August 1, 2009 by admin

It’s strange how the network security policies in place at a company can actually damage, rather than enhance their security. Security measures which are too stringent can lead to employees going around security for convenience’s sake. Employees can actually create security vulnerabilities which your IT department may not be able to protect against; because they may be unaware that they exist!

Not long ago, I spoke with the business director of a large company (I’ll call her Susan). Her company’s IT department requires employee passwords for their network be at least eight characters in length and be comprised of a random mix of letters, symbols and numbers. She also must change her passwords every sixty days. While Susan goes along with the security policies put in place by her IT department, if you were to walk into her office, she has her logon password written right there on her desk – “Password: 1jy^hndT”.

The work environment in many companies these days involves understaffing, tight deadlines and long workdays. When you add yet another complication into the lives of already overworked employees, it is only natural that they choose convenience over security. You see everyone doing this; from the CEO on down to the temps. While it sounds like a good idea to have employees remember complex passwords, what happens in practice is that it slows things down and leads to security being circumvented.

The real problem isn’t the security policy; it’s actually a very sound one – it’s the way that it is implemented which makes it a problem. IT departments are prone to ignoring the human factor when they design security policies. Most people can’t remember two complex passwords; and many can’t even remember one! By making employees change their passwords every two to three months, they further complicate the situation and practically force employees to engage in insecure practices in order to get their work done while still complying with corporate security policies.

This gives management a false sense of security when it comes to network security, since they don’t even know where to look for potential problems. Let’s say that someone copies down Susan’s password and logs in as her – the network monitoring software simply accepts as fact that she is working at 3 am. These security systems will not be able to prevent these attacks until the damage has already been done.

Password security which does not offer convenient implementation is not something which comes without a cost. Resetting passwords can take anywhere from 20% to 50 % of an IT departments time – this translates into about $70/incident. This time and money could be better used by your IT department. There are other costs; lost productivity when employees are unable to access the network.

A rule of thumb to keep in mind is that the greater the level of password security without a convenient management system in place, the more often you’ll need to do password resets. Smartcard security tokens offer a solution which balances productivity, security and technical support.

Smartcard based security tokens allow employees to manage network and computer security themselves without compromising the security of your corporate network. They do this by:

1. Offering double, two factor authentication – the user has the card (something they have) and the PIN (something they know). The computer has the card (something it has) and stored complex passwords (something it knows).

2. Being portable to other machines.

3. Having no information is stored on the computer for prying eyes to find and use.

4. Convenience – the user only needs one password.

5. Employees always have possession of their passwords.

6. Token data is securely stored and protected in the event that the token is stolen or lost.

7. The token can store passwords for many accounts.

Smartcard based security tokens prevent data thieves from merely looking over someone’s shoulder to learn passwords or look for notes taped to desks or inside drawers bearing this information. If each account is set with its own unique password, even if a data thief somehow gets one password, all other accounts are still protected. Smartcard based security tokens allow employees to stay within IT security policies and keep corporate networks better protected while offering the convenience employees want and need. This can make even the most careless employee a security conscious one.

Dovell Bonnett is the author of “Online Identity Theft Protection For Dummies(R) – Power LogOn Edition”, founder & CEO of Access Smart and hosts IDProtectionExpert.com. He provides businesses, campuses, and mobile employees security solutions.